Accommodations and food

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• Alliance for a Sustainable Amazon (ASA) will provide all meals during the period of the Expedition at Pantiacolla Lodge. Meals in Cusco are not provided by ASA.

• Expedition participants are required to supply their own camping equipment, including tents, at Pantiacolla Lodge. The ASA will not provide any such equipment. The ASA will provide shared rooms in budget- to mid-range hotels in Cusco and Pillcopata before and after the field period at Pantiacolla.

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Insurance

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• All Expedition participants are required to obtain their own travel and medical insurance in their country of residence.

• All participants must provide the ASA with proof of travel and medical insurance. We will not accept any participants that have not provided us with this information.

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Cancellations

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• All cancellations need to be submitted in writing by email to: info@sutainableamazon.org.

• A $150 Application Fee is required to reserve your spot on the Expedition, which is non-refundable for any reason. 

• Minimum enrollment is 9 participants. If this enrollment is not reached all payments will be reimbursed to the participant, including the $150 Application Fee. 

• If you cancel before the Registration & Payment Deadline, June 12, 2020, all payments will be returned to you, minus the non-refundable $150 Application Fee.

• No payments will be refunded after the Registration & Payment Deadline (June 12, 2020).

• No refunds will be made for early departures from the Expedition for any reason.

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Responsibility

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• Your registration in an ASA program is accepted on the understanding that you participate in the program entirely at your own risk. We are not responsible for any injury, damage, loss, or accident that you may suffer while conducting activities related to your program.

• ASA is not liable for any injury, damage, loss, accident, delay, or any other irregularity caused by a third party.

• We reserve the right to decline to accept any person as a participant in any of our programs, or to require a participant to withdraw from a program at any time, when such action is determined by the appropriate ASA representative to be in the best interest of the health, safety, and general welfare of the program or of the individual participant. In such a case, we accept no responsibility for any airline cancellation penalty incurred by the purchase of a non-refundable ticket or any other cost that you may incur.

• We will provide you with all reasonable assistance to obtain visas, visa renewals, and work permits when they are needed. However, please note that these are arrangements between you, as an individual, and a state, and are not under our control.

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Complaints and Disciplinary Procedures

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• If you have a complaint about the procedures prior to your arrival, contact our main office at +1 (443) 445-0994 (EST) during regular office hours or write to us at: info@sustainableamazon.org

• While at Pantiacolla, we strongly recommend that you reach out to your immediate supervisor (Team Leader) with any problems or complaints. If the problem remains unsolved, or is not solved to your satisfaction, contact the ASA Director in Peru at +51 981-699-368.

• We will make every reasonable effort to resolve any disciplinary issue the best and fairest way possible. However, it is important that you know that if the problem gets serious, we reserve the right to take appropriate action, including dismissal from the Expedition.

• Inappropriate behavior includes rowdiness or drunkenness, failure to turn up to field work, and verbal, physical, and sexual abuse or violence directed towards ASA faculty or staff, other Expedition participants, or members of our community in Peru.

• Your immediate supervisor will attempt to address any disciplinary problems in a timely fashion. If the matter is not resolved to our satisfaction within 5 days (or shorter if needed), you may be dismissed from the Program as soon as repatriation arrangements can be made. All costs related to this early departure will be your responsibility.

• If you are dismissed for disciplinary issues from the Expedition, or if you leave on your own accord, you will be responsible for all associated costs, including river and land transportation to Cusco or elsewhere. The ASA assumes no responsibility for these costs.​

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Contact information

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This site is administered by Alliance for a Sustainable Amazon, Inc. Questions and requests regarding these terms and conditions should be sent by email to info@sustainableamazon.org, or by telephone at +1 (443) 445-0994. Our mailing address is: 7224 Boscastle Ln., Hanover, MD, 21076, USA.